A proof of delivery app that files every signed receipt under its trip.
Electronic proof of delivery means the signed receipt reaches the office as a photo from the driver's phone, already attached to the trip it closes. In our Transport Management System, drivers send it at drop-off, the office sees it on the trip record, and each client can open it from their own login.
- Photos from drivers' own Android phones
- Clients look up their own proof
- Trip
- TR-1182, Valenzuela to Calamba
- Delivered
- 1:42 PM
- Proof
- Photo of the signed receipt, sent from the driver's phone
- Next step
- Ready to bill
Example data.
Five things every proof of delivery should show.
A proof of delivery (POD) is the receiver's signed acknowledgment that the load arrived. To settle a dispute later, it has to tie that signature to one trip and one moment.
The trip it belongs to.A trip number, the client, and the pickup and drop-off points, so the receipt can't be confused with another run that day.
What was handed over.The cargo as booked, plus any shortage or damage the receiver writes down before signing.
Who received it.The receiver's printed name and signature. A scribble with no name is hard to stand behind months later.
When it was received.The delivery date and time, which also shows whether the drop-off met the agreed schedule.
A photo anyone can read.The whole receipt in frame and in focus, with the signature and remarks legible, taken before the driver leaves.
How the signed receipt gets from the receiver to your records.
Proof goes onto the trip it closes, not into a group chat.
- 01 · Drop-off
The receiver signs the delivery receipt
Your client's receiver checks the load and signs the paper delivery receipt your trucks already carry.
- 02 · Photo
The driver sends a photo
Using an Android phone, the driver photographs the signed receipt, and the picture lands on the trip record for the office to see.
- 03 · Bill
The office bills the trip
With proof attached, the delivered trip is ready to bill, and the client can see that same proof whenever they sign in.
Proof the driver can send and the client can check.
When a client asks whether a load arrived, the answer is already in their account.
What the law says about delivery and electronic records.
The signed receipt marks the moment a carrier's responsibility for the goods ends, which is why trucking offices hold on to it.
Responsibility lasts until delivery.Under Article 1736 of the Civil Code, a common carrier's responsibility for goods lasts until they are actually or constructively delivered to the consignee or the person entitled to receive them.
Fault is presumed for lost or damaged goods.Under Article 1735, if goods are lost, destroyed or deteriorated, a common carrier is presumed at fault unless it proves it used extraordinary diligence.
Electronic records count.Section 7 of the Electronic Commerce Act gives electronic documents the legal effect of paper ones, provided their integrity and reliability can be shown.
Sources: Civil Code of the Philippines, Republic Act No. 386 (1949), and Electronic Commerce Act, Republic Act No. 8792 (2000), both on Lawphil, checked October 7, 2026. A summary, not legal advice.
Before the drop-off, and beside the GPS.
Proof of delivery is one step of the trip
Booking, assigning a truck and driver, and billing happen in the same Transport Management System.
Questions about proof of delivery.
Something else? Message us on Viber or WhatsApp, or email sales@orvyn-solutions.com.
See a signed receipt land on its trip.
We'll send a sample delivery through, from the driver's photo to the client's login, or use your own routes if you share them. You get a quote after.