Keep your GPS tracker. Add the trip records it doesn't keep.
A GPS tracker tells you where a truck is, while a transport management system (TMS) records what each trip was for: the booking, the cargo, the driver, the signed receipt and the bill. They answer different questions, so most trucking companies run both, and ours sits next to the tracker you already pay for.
- No device to fit in the truck
- Works next to the tracker you have
- GPS tracker
- Where is Truck 03 right now?
- Transport Management System
- Was TR-1182 delivered, and do we have the signed receipt?
One watches the truck. The other keeps the paperwork for the job it's doing.
GPS tracker, fleet management system and TMS, defined.
The three names get mixed up in sales calls and search results. Here is what each one is for.
GPS tracker.A device installed in a truck that reports its location and speed. It answers one question well: where is the truck right now?
Fleet management system.Software for looking after the vehicles. It's usually built on a tracker in each truck and often adds maintenance schedules, fuel use and driving behaviour. Its subject is the truck.
Transport management system (TMS).Software for running the trips. It records the booking, cargo, truck, driver, times and proof of delivery for each haul, so the office can bill it. Its subject is the job the truck is doing.
What a GPS tracker, a fleet management system and a TMS each do.
Read across a row to see where each tool's job ends. Only the last column is what Orvyn sells.
| Question | GPS tracker | Fleet management system | Transport Management System |
|---|---|---|---|
| The question it answers | Where is the truck right now? | Is the truck in good shape, and what does it cost to run? | Was the trip delivered with a signed receipt, and can we bill it? |
| What it records | Location and speed | Usually location, plus vehicle data such as fuel, maintenance and driving | Booking, client, cargo, truck, driver, times and the signed receipt photo |
| Who uses it | The fleet manager or owner | The fleet or maintenance manager | Office staff, drivers and the owner, plus clients through their own login |
| Hardware needed | A tracking device installed in each truck | Usually a tracking device in each truck, sometimes extra sensors | None in the truck. Drivers use the Android phones they already carry |
| Billing clients | Not covered | Usually covers running costs, not client billing | Delivered trips with proof attached are ready to bill |
How a GPS tracker and a TMS work side by side.
Nothing gets ripped out. The tracker keeps its job, and the trip records move off paper and out of the group chat.
- 01 · Keep
Leave the tracker where it is
Your GPS tracker stays in the truck and keeps showing location to whoever watches it today.
- 02 · Add
Record every trip in the TMS
Book each haul with its client, pickup, drop-off and cargo, then assign the truck and driver. The trip carries its own number from then on.
- 03 · Bill
Bill from proof, not from a map
A location history shows the truck reached the area. The signed receipt photo on the trip shows the client accepted the load, and that's what you bill on.
Tell drivers what each tool records about them.
A tracker's location history and a trip record with a driver's name both relate to a person, so the Data Privacy Act applies to how you handle them.
Personal information.Section 3(g) of the Data Privacy Act of 2012 defines personal information as information from which a person's identity is apparent or can be reasonably and directly ascertained.
The right to be informed.Under Section 16, people have the right to be told whether their personal information is being processed, and for what purposes.
Source: Data Privacy Act of 2012, Republic Act No. 10173 (2012), on Lawphil, checked October 7, 2026. A summary, not legal advice.
The records a tracker leaves out.
The TMS in full
See how small fleets book trips, assign trucks and drivers, collect proof of delivery and bill, all from one record per trip.
Questions about GPS trackers and TMS.
Something else? Message us on Viber or WhatsApp, or email sales@orvyn-solutions.com.
See the records your GPS tracker doesn't keep.
Tell us which tracker you use, and we'll show where the trip records fit beside it, with sample trips or your own routes. You get a quote after.